Purchase Ledger

Job Summary

The Purchase Ledger Clerk is responsible for maintaining accurate and up-to-date records of the company's accounts payable. This role ensures supplier invoices are processed efficiently, payments are made on time, and financial records are maintained in accordance with company policies and accounting standards.

Key Responsibilities

• Process and accurately record supplier invoices into the accounting system.
• Match purchase orders, delivery notes, and invoices, resolving any discrepancies.
• Reconcile supplier statements and investigate outstanding balances.
• Prepare and process supplier payment runs in line with agreed payment terms.
• Respond to supplier queries in a professional and timely manner.
• Maintain accurate supplier records and update account information as required.
• Assist with month-end and year-end closing activities related to accounts payable.
• Ensure compliance with company financial procedures and internal controls.
• Process employee expense claims where required.
• Support the finance team with audits and provide documentation when requested.
• File and maintain financial records in both electronic and paper formats.
• Assist with ad hoc finance and administrative duties as required.

Skills and Experience

Essential

• Previous experience in a purchase ledger or accounts payable role.
• Good understanding of accounting principles and financial processes.
• Strong attention to detail and high levels of accuracy.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience using accounting software (e.g., Sage, Xero, QuickBooks, SAP, or similar).
• Excellent organisational and time management skills.
• Strong communication and interpersonal skills.

Desirable

• AAT qualification or working towards an accounting qualification.
• Experience in a fast-paced finance environment.
• Knowledge of VAT and invoice processing procedures.

Personal Attributes

• Highly organised and methodical.
• Reliable and able to work to deadlines.
• Strong problem-solving skills.
• Professional and customer-focused.
• Able to work independently as well as part of a team.
• Maintains confidentiality when handling financial information.

Key Performance Indicators (KPIs)

• Accurate processing of supplier invoices.
• Timely completion of payment runs.
• Low number of invoice processing errors.
• Supplier statement reconciliations completed on schedule.
• Prompt resolution of supplier queries.
• Compliance with internal financial controls and procedures.

Working Hours

Monday to Friday, with occasional flexibility required during month-end and year-end periods.