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  • Location: Nottingham, Nottingham
  • Salary: £18000 - £20000 per annum
  • Job Type:Permanent

Posted 17 days ago

  • Sector: Commercial
  • Contact: Rebecca Barnsdale
  • Contact Email:
  • Contact Phone: 01509633633
  • Start Date: 2022-07-24
  • Expiry Date: 22 August 2022
  • Job Ref: J5069

We’re on the lookout for an Office Administrator to join our well-established and respected client in based in Nottingham on a full-time, permanent basis.  

This role offers £18,000 to £20,000 per annum depending on experience

About the role:

Hours of work: Monday to Friday 09.00 to 17.30 with 1 Hour lunch  

Job Responsibilities

Office Administrator – Essential Criteria General duties include answering the main reception telephone, responding to visitors, office maintenance and replenishment, production of general documentation and a general provision of a high-quality office administration service.  

Key areas of the role are as follows.  

  1. Answering the main reception telephone in a timely and professional manner (screening/directing calls accordingly and taking and relaying clear and concise messages).  

  2. Responding to visitors in a professional manner and directing them accordingly.  

  3. Accepting and distributing deliveries and post.  

  4. Collating and distributing the weekly Whereabouts document.  

  5. Logging meeting room bookings.  

  6. Assisting with the control of workload and resources as appropriate.  

  7. Ensure good understanding and practical application of the organisations H&S Policies. Manage your own personal safety in line with this.  

  8. Maintaining the condition and cleanliness of the office and arranging for necessary repairs with the landlord.  

  9. Provision of a high-quality office administration service, ensuring that all company policies, processes and systems are applied and adhered to.  

  10. Actively process the production of documents, briefing papers, reports and presentations while demonstrating excellent literacy proficiency, spelling and correct use of punctuation and grammar. Formatting of documents is a key competency within this role.  

  11. Undertaking a support role in preparing, compiling, copying, and distributing documents.  

  12. Applying the principles of quality assurance and environmental management in compliance with the companies Policies i.e., ISO 9001/14001.  

  13. Typing of meeting minutes, both from written and verbal sources  

  14. Supporting and assisting with the introduction of new systems and processes.  

  15. Controlling and monitoring the validity of the supplier’s insurance database.  

  16. Monitoring of project documentation and recording/chasing as appropriate.  

  17. Co-ordinating the travel & accommodation booking process for members of staff.  

  18. Regular monitoring, input and maintenance of Timesheets and Expenses.  

  19. Managing the overall supply and maintenance of office stationery and supplies such as stationary, consumables, cleaning equipment and sundries.  

  20. Co-ordination of general business queries. 

Company Benefits 

  • 25 days paid holiday (3 days to be saved for Christmas shutdown) + statutory holidays  

  • Company pension  

  • Health insurance  

  • Retail discounts  

  • Potential achievement bonus  

  • Overtime available depending on business needs 

  • Company funded team building and social events 

For more information and to apply, get in touch with our Commercial Team at our Loughborough branch by clicking 'Apply Now' to submit your application.  

We wish you the best of luck in your job search!

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Must have 
At least 3 year’s administration experience.