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  • Location: Loughborough, LE11 1QJ
  • Salary: £28743 per annum
  • Job Type:Permanent

Posted about 2 months ago

  • Sector: Commercial
  • Contact: Rebecca Barnsdale
  • Contact Email:
  • Contact Phone: 01509633633
  • Start Date: 2022-06-28
  • Expiry Date: 27 July 2022
  • Job Ref: J4738

We’re on the lookout for an Accounting, HR and Office Assistant to join our well-established and respected client in based in Loughborough on a full-time, permanent basis. 

This role offers £28,743 per annum.

About the role:

Hybrid working based in the UK Office (Loughborough) 3 days a week & remote 2 days a week (mandatory Wednesday in the office). 
37.5 hours per week - 8.30am - 4.30pm 
Reporting to UK Customer Support Manager/Operations Team Leader French Accounting Manager   

Job Responsibilities

 Management of the account’s payables: 

  • Input of invoices 

  • Make BACS/CHAPS payments 

Management of the accounts receivables: 

  • Integration of sales invoices into the accounting system 

  • Sending to the customers 

  • Customer reminders (phone calls, emails) 

  • Dealing with Customer Queries regarding Invoices/Payments 

Bank accounts: 

  • Cash the bank checks received/Process BACS PAYM 

  • Make payments (suppliers, expenses claims, social costs…) 

  • Booking of bank entries into the accounting system 

General accounting: 

  • Input of expenses claims 

  • Input of intercompany entries (payments, interests…) 

  • Preparation of monthly reporting (accruals, prepaid costs…) 

  • Assisting in the preparation of YE reporting  

  • Raise any additional reports requested  

  • Quarterly VAT declaration & payments 

  • Management of Archive files 

  • Credit Checking 

  • Petty Cash – GBP & EUR 

  • Monthly compilation of payroll variable elements (overtimes, allowances, paid leave…) 

HR Assistant:

  • HR Filing and record keeping including Induction, Holiday, Training Sickness, Equipment/Asset lists, Data protection, New Employees, Leavers, P60’s, P45’s etc. 

  • Pension & Death in Service Management 

  • Employee Handbook 

  • Fleet management, to include but not limited to: 

  • Organising fleet insurance and other cover 

  • Maintain fleet records (Company Car and Allowance) 

  • Organising vehicle servicing 

  • Organising repairs when required 

  • Organising test drives of new vehicles if required 

  • Processing P11D’s with Accountant & France 

  • Mileage for Vehicles with Car Allowance 

Office Management

  • Boiler servicing 

  • Company Insurance  

  • Photocopier maintenance/readings 

  • Utilities – Water/Gas/Electricity 

  • Office Repairs 

  • Office Alarms Maintenance and Testing 

  • Management of other Office requirements 

  • Purchasing – Tools/Equipment/Office Stock/Stock/Stationery  

  • Supplier Management  

  • Uniform management/purchasing 

  • Social Activities (Christmas Meal, Visitors etc) 

  • Travel Arrangements – UK and overseas. 


  • Additional Office and Sales Admin as needed. 

Company Benefits 

  • UK Office (Loughborough) 3 days a week & Remote 2 days a week 

  • Free parking on site 

  • 24 days holiday per annum plus statutory bank holidays. 

  • Christmas closure of the office (generally 3 days required from annual leave) 

  • Good Pension - 2% employee/6% employer raising to 3%/7% after 5 years. 

  • Death in Service 

For more information and to apply, get in touch with our Commercial Team at our Loughborough branch by clicking 'Apply Now' to submit your application. 

We wish you the best of luck in your job search!